Create Purchase Order

Add a new PO with comprehensive details

Purchase Order Details

Vendor *

New

Select the vendor you're purchasing from

Payment Terms

Will auto-fill from vendor if left empty

PO Number

Format: PO-YYYYMMDD-####

Reference #

Vendor's quote or RFQ number

Initial Status

Usually starts as Draft

PO Date *

When you issued the PO

Expected Delivery Date

When you expect goods to arrive

Ship To

Delivery destination

Shipping Method

Delivery method

Tax Percentage (%)

Applied to PO total

Shipping Cost (TSh)

Added to PO total

Visible to vendor on PO

Tips for Creating a PO:

Vendor: Select from existing vendors or create a new one on the fly
PO Number: Leave blank to auto-generate sequential numbers (PO-20260216-0001)
Expected Delivery: Helps track delivery timelines and aging
Status: Usually starts as "Draft", then moves through approval workflow
Shipping Details: Include location and method for better logistics tracking
Tax & Shipping: Add upfront to track total PO cost accurately
Once Created: You can add items and create bills from this PO